Job Description

Job Description

Job Description

Description

Job Title: Event Assistant

Location: Pittsburgh, PA
Job Type: Full-Time
Reports To: Event Manager

We are seeking a proactive and organized Event Assistant to support our team in the successful planning and execution of various events. The Event Assistant will play a critical role in ensuring each event runs smoothly by handling event logistics, coordinating with vendors, assisting with setup and breakdown, and managing on-site activities. This role is ideal for a detail-oriented individual with a passion for events and a knack for multitasking in a fast-paced environment.

• 
  Event Planning & Coordination:
  
  
  • Assist in planning event details and logistics, including venue selection, catering, audio/visual needs, guest registration, and transportation.
  • Coordinate with vendors, suppliers, and venues to confirm event details and timing.
  • Organize materials, decorations, signage, and other event supplies as needed.
• 
  On-Site Support:
  
  
  • Provide hands-on support during events, including setup, registration, and guest assistance.
  • Act as a point of contact for vendors and troubleshoot issues as they arise.
  • Oversee event breakdown and ensure that the venue is left in a satisfactory condition.
• 
  Administrative Tasks:
  
  
  • Prepare event timelines, schedules, and checklists.
  • Assist in maintaining event budgets, tracking expenses, and processing invoices.
  • Handle administrative duties such as updating databases, organizing files, and preparing reports post-event.
• 
  Guest Services:
  
  
  • Manage guest lists, registrations, and RSVPs.
  • Communicate with guests before and during the event to provide relevant information and answer inquiries.

• High school diploma required; Bachelor’s degree in Event Management, Hospitality, Marketing, or related field preferred.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software is a plus.
• Ability to work flexible hours, including evenings, weekends, and holidays as needed.

Event Planning & Coordination:

• Assist in planning event details and logistics, including venue selection, catering, audio/visual needs, guest registration, and transportation.
• Coordinate with vendors, suppliers, and venues to confirm event details and timing.
• Organize materials, decorations, signage, and other event supplies as needed.

On-Site Support:

• Provide hands-on support during events, including setup, registration, and guest assistance.
• Act as a point of contact for vendors and troubleshoot issues as they arise.
• Oversee event breakdown and ensure that the venue is left in a satisfactory condition.

Administrative Tasks:

• Prepare event timelines, schedules, and checklists.
• Assist in maintaining event budgets, tracking expenses, and processing invoices.
• Handle administrative duties such as updating databases, organizing files, and preparing reports post-event.

Guest Services:

• Manage guest lists, registrations, and RSVPs.
• Communicate with guests before and during the event to provide relevant information and answer inquiries.

• High school diploma required; Bachelor’s degree in Event Management, Hospitality, Marketing, or related field preferred.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software is a plus.
• Ability to work flexible hours, including evenings, weekends, and holidays as needed.

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Opportunities for professional development and advancement

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