Event Assistant Job at Mark Rink, Pittsburgh, PA

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  • Mark Rink
  • Pittsburgh, PA

Job Description

Job Description

Job Description

Description


Job Title:
Event Assistant


Location:
Pittsburgh, PA
Job Type: Full-Time
Reports To: Event Manager


We are seeking a proactive and organized Event Assistant to support our team in the successful planning and execution of various events. The Event Assistant will play a critical role in ensuring each event runs smoothly by handling event logistics, coordinating with vendors, assisting with setup and breakdown, and managing on-site activities. This role is ideal for a detail-oriented individual with a passion for events and a knack for multitasking in a fast-paced environment.


  • Event Planning & Coordination:

    • Assist in planning event details and logistics, including venue selection, catering, audio/visual needs, guest registration, and transportation.
    • Coordinate with vendors, suppliers, and venues to confirm event details and timing.
    • Organize materials, decorations, signage, and other event supplies as needed.

  • On-Site Support:

    • Provide hands-on support during events, including setup, registration, and guest assistance.
    • Act as a point of contact for vendors and troubleshoot issues as they arise.
    • Oversee event breakdown and ensure that the venue is left in a satisfactory condition.

  • Administrative Tasks:

    • Prepare event timelines, schedules, and checklists.
    • Assist in maintaining event budgets, tracking expenses, and processing invoices.
    • Handle administrative duties such as updating databases, organizing files, and preparing reports post-event.

  • Guest Services:

    • Manage guest lists, registrations, and RSVPs.
    • Communicate with guests before and during the event to provide relevant information and answer inquiries.
  • High school diploma required; Bachelor’s degree in Event Management, Hospitality, Marketing, or related field preferred.
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software is a plus.
  • Ability to work flexible hours, including evenings, weekends, and holidays as needed.
Key Responsibilities

Event Planning & Coordination:

  • Assist in planning event details and logistics, including venue selection, catering, audio/visual needs, guest registration, and transportation.
  • Coordinate with vendors, suppliers, and venues to confirm event details and timing.
  • Organize materials, decorations, signage, and other event supplies as needed.


On-Site Support:

  • Provide hands-on support during events, including setup, registration, and guest assistance.
  • Act as a point of contact for vendors and troubleshoot issues as they arise.
  • Oversee event breakdown and ensure that the venue is left in a satisfactory condition.


Administrative Tasks:

  • Prepare event timelines, schedules, and checklists.
  • Assist in maintaining event budgets, tracking expenses, and processing invoices.
  • Handle administrative duties such as updating databases, organizing files, and preparing reports post-event.


Guest Services:

  • Manage guest lists, registrations, and RSVPs.
  • Communicate with guests before and during the event to provide relevant information and answer inquiries.
Skills, Knowledge and Expertise
  • High school diploma required; Bachelor’s degree in Event Management, Hospitality, Marketing, or related field preferred.
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software is a plus.
  • Ability to work flexible hours, including evenings, weekends, and holidays as needed.
Benefits
  • Competitive salary
  • Health, dental, and vision insurance
  • Paid time off and holidays
  • Opportunities for professional development and advancement

Job Tags

Holiday work, Full time, Flexible hours, Afternoon shift,

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